When we are done with your file, we will give you your Accountant's Changes back to you.  It is very important that you get these changes into your QuickBooks file.  To do so, follow the instructions below:

Federal Withholding     -     Retirement     -     Mortgage     -     Auto Loan

 

An Accountant's Copy is a useful tool in QuickBooks that allows us to work in your company file while you still have the active file.  There are two ways to make an Accountant's Copy.  The instructions below are for QuickBooks 2009 and will vary slightly in older versions.

If you are looking for specific IRS forms and publications, visit www.irs.gov.  Here you will find the most common requested forms available for immediate download and use.

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  • Save the Accountant's Changes file on your computer (whether you received the file via e-mail or on a USB drive - you still need to save the file to your computer first).  We recommend you save the file to your desktop.

  • Open your regular company file. 

  • Go to "File", then "Accountant's Copy", "Client Activity" and then select "Import Accountant's Changes".

  • Follow the on-screen steps.  NOTE:  You will be required to make a back up of your company file.

  • Be sure QuickBooks states that your Accountant's Changes have been imported successfully.

If you run into any trouble importing the changes, please call us at 979-691-2345 and we will be happy to assist you.

 

Sending an Accountant's Copy file via QuickBooks:

  • In the company file, go to 'File'

  • Select 'Accountant's Copy' and then 'Client Activities'

  • Select 'Send to Accountant'

  • You will get a screen to confirm that you want to send this file, select 'Next'

  • You will be asked to set a dividing date.
    -  If you are making the Accountant's Copy so that we can prepare your corporate taxes, use 01/01/2009 as the dividing date. 
    -  If you are making the Accountants Copy so that we can reconcile your bank accounts, use the 1st day of the current month as the dividing date.

  • You will be prompted to complete e-mail information to send the file.  Use bryan@bottomline.biz as the e-mail address.

  • You will be prompted to create an file transfer password.  Use your company name with only the first letter capitalized and end with the two digit year.  Ex:  Bottom Line would be Bottomline09.

  • Select 'Send'

  • Your file is now sent to us to use.

  • IMPORTANT:  Call or e-mail us the exact file transfer password you entered.

Saving an Accountant's Copy to file (for e-mail or USB drive delivery):

  • In the company file, go to 'File'

  • Select 'Accountant's Copy' and then 'Client Activities'

  • Select 'Save File'

  • A box will pop-up asking how you want to save the file.  Select 'Accountant's Copy' and then 'Next'

  • You will be asked to set a dividing date.
    -  If you are making the Accountant's Copy so that we can prepare your corporate taxes, use 01/01/2009 as the dividing date. 
    -  If you are making the Accountants Copy so that we can reconcile your bank accounts, use the 1st day of the current month as the dividing date.

  • Next, you will be asked to save the file.  You have two ways you can do this.
    -  E-mailing the file:  Save the file to a location on your computer that you can easily navigate
    back to. 
    -  USB Delivery:  If you plan on dropping off your Accountant's Copy on a USB drive, insert the USB drive into your computer and save the Accountant's copy on it.

  • QuickBooks will then save the file and let you know when it is complete.  E-mail or deliver the USB drive to us.

 

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